If You’ve created a beautiful Word document and you’re ready to share it with the world. You e-mail or upload your perfect file…then someone else opens it in a different version of Word, or a different program entirely, and the whole thing breaks.
Don’t let that happen to you!
Instead, here’s how to convert a Word document to PDF and preserve your content across uploads, downloads, and anything else that comes your way.
The instructions in this article apply to Microsoft Word 2019, 2016, 2013, and Office 365; as well as to Microsoft Word on Mac.
How To Export a Word Document as a PDF on Windows
Firstly You have to,
- Open the Word document that you want to convert and make sure you’re done editing it before you convert to PDF.
- At the top left click File.
- In the File menu that opens, select Export.
- Click the button to Create PDF/XPS Document.
- A quick way to save a Word document as a PDF file is through the Save As menu. When you choose Save As, in the dialog that appears, give your document a name, and then use the Save as type drop-down menu to choose PDF. You should get the same results.
How To Convert a Word Document to PDF on a Mac
- Open the Word document you want to convert, being sure it’s finished and ready for publication.
- Select File > Save As.
- In the new window, name your file, select the destination to save to, then use the drop-down menu at File Format to select PDF. Notice that instead of a Save button you finish by clicking Export.
Benefits of saving a Word document to a PDF
As mentioned, there are multiple benefits to converting a Word document to a PDF before sharing it with others. They include:
Preserving the integrity of your formatting. This is particularly important if you’re using things like unique fonts or art.
Protecting your content. Editing a PDF is possible, but much harder than editing a Word document. Sharing a PDF means you have a higher probability of your content staying just the way you want it.
Preventing irregularities. If you’re uploading a document and someone is downloading it on the other side then you want to make sure that the upload/download process doesn’t break your document. This is particularly important for things like resumes and covers letters.